Users Table

Overview

The Users table comprises two sections based on type User and User Group. Each section may also consist of a parent and child table reliant on whether dependencies exist. Dependencies for a user would be any user group that the user belongs to. Dependencies for a user group would be any user belonging to that group. The parent table displays information about existing users and groups, such as name, creation date, last modified date and unique ID.

To view dependencies, click the See Users or See Groups link under the Dependencies column. This opens a child table that displays additional details regarding dependencies for the specified user or group. To return back to the parent table, click the Back button located on the top-left corner of the table.

 For complete instructions on how to use table reports, see Using Table Reports.

Related Topics

Data Sources

The Users report displays data in a two-dimensional tables. The bound data is arranged in columns and rows. Grid columns correspond to data fields in a data source, rows represent data records. The report consists of a parent table that details existing users and user groups and a child table that describes all dependencies that exist in a particular user/group. Both parent and child tables contain similar data source columns with the exception of a few columns that appear only in the parent or child table.

Parent table

Below describes the available data sources for the parent table.

Column

Description

ID

The unique identifier for the user or user group.

Name

The user defined name of the user or group.

Type

The type of object (i.e. Workflow, Task, Process).

Created By

The name of the user that created the user or group. This information also appears in the user's/group's General properties under the Details section.

Created On

The date and time when the user or group was initially created. This information also appears in the user's/group's General properties under the Details section.

Modified On

The date and time the user or group was last modified. This information also appears in the user's/group's General properties under the Details section.

Enabled

Specifies whether the user/group is globally enabled or disabled as specified in its General properties under the Details section (Enabled = True, Disabled = False).

Notes

Displays any notes entered about the user or group as specified in the user's/group's General properties under the Notes section.

Dependencies

Objects that are reliant to the specified user or group, including tasks set to run by the user/ group and workflows in which such objects reside. Typically, user dependencies consist of any user groups that the user belongs to. Dependencies for a user group would be any user belonging to that group.

Child table

Below describes the available data sources for the child table.

Column

Description

ID

The unique identifier for the object.

Name

The user defined name of the object. This can be the name of an agent, group, task, workflow, process or condition.

Type

The type of object (i.e. Workflow, Task, Process).

Created By

The name of the user that created the object. This information also appears in the object's General properties under the Details section.

Created On

The date and time in which the object was initially created. This information also appears in the object's General properties under the Details section.

Modified On

The date and time in which the object was last modified. This information also appears in the object's General properties under the Details section.

Enabled

Specifies whether the object is globally enabled or disabled as specified in its General properties under the Details section (Enabled = True, Disabled = False).

Notes

Displays any notes entered about the object as specified in the object's General properties under the Notes section.

Filtering

This table can be filtered by columns which represent the data source. A Filter drop down is available for column filtering and a Filter Editor is available for comprehensive filtering.

Filter Columns

The Columns button allows you to filter the columns to be included in the report. Columns vary depending on the report.

  1. Click the Columns button. A drop-down list of available columns appear.

  2. Select the columns to include in the report and deselect the ones to omit (omitted columns are unchecked).

NOTE: The list of columns to filter vary for each table-based report. The image above shows the available columns you can filter in the Users table.

Filter Column Data

The Filter button allows you to filter the data that appears for a certain column.

  1. Hover your mouse cursor over a column header and click the Filter button that appears.

  2. Select the column data to include in the report from the drop-down list.

NOTE: The image above is mainly used as reference to illustrate the location of the Filter button. The displayed data may not reflect the appropriate table.

Advanced Filter

The Filter Editor allows users to build complex filter criteria with an unlimited number of filter conditions combined by logical operators. To invoke the Filter Editor, right-click any column header and select Filter Editor. The Filter Editor displays filter criteria as a tree structure, where nodes represent simple filter conditions. If the filter criteria consist of multiple filter conditions, the Filter Editor contains multiple nodes linked by logical operators.