Repository Contents Table

Overview

The Repository Contents report provides a two-dimensional table view that displays details about all objects (i.e. workflows, tasks, events and conditions) currently saved in the repository. Data source fields are represented by grid columns and data records are represented by rows. Recorded information includes object name, path, type, created by, creation/modification date, enabled/disabled status, completion state and more.

The Repository Contents report is ideal from a project management standpoint because it helps administrators or team leaders track all aspects of object creation, modification and completion state. This can aid team members as well by allowing everyone on the team to view which objects other members of the team created, when they were initially created and/or last modified. This report supports exporting to multiple document types, column filtering, data grouping, sorting, filtering and more.

For complete instructions on how to use table reports, see Using Table Reports.

Related Topics

Data Sources

The Repository Content report displays data in a two-dimensional table. The bound data is arranged in columns and rows. Grid columns correspond to data fields in a data source, rows represent data records. The table below lists the available data sources along with a description.

Column

Description

ID

The unique identifier for the repository object.

Name

The user defined name of the repository object.

Type

The type of repository object (i.e. workflow, task, process, etc.).

Path

The complete path to the object's location in the repository.

Created By

The name of the user that created the repository object. This information also appears in the object's General properties under the Details section.

Created On

The date and time in which the repository object was initially created. This information also appears in the object's General properties under the Details section.

Modified On

The date and time that the repository object was last modified. This information also appears in the object's General properties under the Details section.

Trigger Type

If the repository object is used to trigger workflow execution, displays the type of trigger (i.e. Schedule, SNMP, Event Log, etc.). If the repository object is not a trigger, this field is left blank.

Enabled

Specifies whether the repository object is globally enabled or disabled as specified in its General properties under the Details section (Enabled = True, Disabled = False).

Empty

Specifies whether the repository object contains steps, properties or other elements required for execution (if the object contains such items, returns FALSE, if not, returns TRUE). Properties and elements vary based on the type of object. See below:

  • Workflow: Returns FALSE if the workflow contains conditions, tasks, success arrows or other valid objects. Returns FALSE if the workflow contains no objects.

  • Task: Returns FALSE if the task contains at least one step. If the task contains no steps, returns TRUE.

  • Condition: Returns FALSE if properties or settings are defined for the condition. Returns TRUE if the condition was created but its properties have not been defined.

  • Processes: Returns FALSE if the process contains a command. Otherwise, returns FALSE.

Completion State

The completion stage currently set for the object as specified in its General properties under the Details section. The available stages are:

  • In Development (Default)

  • Testing

  • Production

  • Archive

Notes

Notes entered about the repository object as specified in the object's General properties under the Notes section.

Filtering

This report can be filtered by columns which represent the data source and by repository item. In addition, a Filter drop down is available for column filtering and a Filter Editor is available for comprehensive filtering.

filter Repository object(s)

You can filter what appears in the report based on repository objects. To do this:

  1. Click the Repository drop-down button located on the right side of the Filter bar. A drop-down list of repository folders appear (illustrated  below).

  2. Navigate to the folder or individual object you wish to include in the report. If a folder is selected, all objects contained in that folder will be included.

To filter by specific repository items, follow the instructions listed in the table below.

To select...

Do this...

all tasks, workflows, processes and conditions

Select All Repository Items (default).

all workflows

Select Repository -> Workflows.

all tasks

Select Repository -> Tasks.

all processes

Select Repository -> Processes.

all conditions

Select Repository -> Conditions.

all tasks contained in a specified folder

Select Repository -> Tasks-> [folder name].

all workflows contained in a specified folder

Select Repository -> Workflows -> [folder name].

all processes contained in a specified folder

Select Repository -> Processes -> [folder name].

all conditions contained in a specified folder

Select Repository -> Conditions -> [folder name].

an individual workflow

Select Repository -> Workflows -> [folder name] -> [workflow name].

an individual task

Select Repository -> Tasks-> [folder name] -> [task name].

an individual process

Select Repository -> Processes -> [folder name] -> [process name].

an individual condition

Select Repository -> Conditions -> [folder name] -> [condition name].

Filter Columns

The Columns button allows you to filter the columns to be included in the report. Columns vary depending on the report.

  1. Click the Columns button. A drop-down list of available columns appear.

  2. Select the columns to include in the report and deselect the ones to omit (omitted columns are unchecked).

NOTE: The list of columns to filter vary for each table-based report. The image above shows the available columns you can filter in the Repository Contents table.

Filter Column Data

The Filter button allows you to filter the data that appears for a certain column.

  1. Hover your mouse cursor over a column header and click the Filter button that appears.

  2. Select the column data to include in the report from the drop-down list.

NOTE: The image above is mainly used as reference to illustrate the location of the Filter button. The displayed data may not reflect the appropriate table.

Advanced Filter

The Filter Editor allows users to build complex filter criteria with an unlimited number of filter conditions combined by logical operators. To invoke the Filter Editor, right-click any column header and select Filter Editor. The Filter Editor displays filter criteria as a tree structure, where nodes represent simple filter conditions. If the filter criteria consist of multiple filter conditions, the Filter Editor contains multiple nodes linked by logical operators.